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Shop Administrator
REQUISITION NUMBER:20180327-72601-001
HOME COMPANY:PNR RailWorks Go Transit
COMPANY LOCATION:PNR RailWorks Go Transit - Mississagua, ON
BUSINESS UNIT/DEPT:OPERATIONS
JOB LOCATION:Guelph, ON
  
Job Responsibilities:

Reporting to the Equipment Manager, the Shop Administrator provides support and assistance to the equipment group and ensures the smooth management and administration of the shop.  Responsibilities are varied but include documentation and information management, record keeping, assisting with scheduling, tracking, auditing, ensuring quality control and safety, and general administrative tasks. 

  Primary Tasks and Responsibilities:

 

  1. Performs duties related to shop administration including management of shop related information and documentation, maintenance of equipment files, processing of invoices and bills of lading, tracking and reporting of maintenance and repair costs.
  2. Assist the Equipment Manager in the preparation and maintenance of equipment schedule.
  3. Review of compliance, auditing, tracking and preparation of government and regulatory documents.
  4. Assist in tracking and reporting on equipment utilization.
  5. Request, issue, and track work orders.
  6. Input shop employee time for payroll.
  7. Process purchase order requests, track and ensure proper receiving. Coordinate delivery and return of supplies, parts and inventory, following up on discrepancies or variances.
  8. Acts as a leader in Quality Assurance and Health & Safety by adhering to and promoting plans, policies and procedures.
  9. Acts as a liaison with key internal and external stakeholders such as the operations, accounting/admin, PNR HUB providing clarification, information and updates as necessary.
  10. Performs other related administrative or project based duties as assigned.
Job Qualifications:
  • Completion of a post-secondary program in business administration or related field of study.
  • Personal interest or background in Equipment is an asset.
  • CVOR experience an asset.
  • Vehicle insurance/ registration experience an asset.
  • Ability to use Microsoft Office products such as Word, Excel and Outlook.
  • Ability to use Primavera an asset.
  • Exceptional analytical, planning, problem solving and organizational skills.
  • Ability to multi-task, prioritize and work to deadlines.
  • Demonstrated ability to build relationships and work effectively in a team.
  • Ability to lead self, show initiative and commitment to task.
  • Strong interpersonal and communication (written and verbal) skills.
  • Attention to detail and ability to see the bigger picture.

 

 

Physical/Travel/Attendance Requirements
  • Exposure to warehouse/ shop floor, heavy equipment and high voltage environments.
  • Work is safety sensitive and protective equipment is required.
This job description is not intended to represent a complete, comprehensive list of all duties and responsibilities that may be required in this position.  There may be unplanned activities and other duties as assigned.

Equal Opportunity Employer (Minorities/Females/ Veterans/Disabled)

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